Hello Everyone!

For reporting receipts, please refer to the following instructions:

Take a picture of the receipt and send it by email. Please include only one receipt per picture. If you made multiple purchases, kindly attach multiple pictures or send multiple emails.

Reimbursements: [email protected]
Fuel/CO-OP receipts: [email protected]
Credit card purchases – Electric: [email protected]
Credit card purchases – Solar: [email protected]

Note: Home Depot purchases with a PO under our account should be texted as a picture of the receipt to 204-999-8306.

POs:

Text the office at 204-999-8306 to request a PO. Identify yourself along with the Job Address/Supplier Name. You will receive a text with a PO to provide to the supplier.

(Example PO: Using the formula, an example would be RQ-1234-01)
Text back the subtotal for the order from the given supplier. Do not assume the next PO; attempt to call in for every PO, as there may be others requesting POs for the same job that you are not aware of.

There might be times when you cannot call into the office (e.g., 7 am on a Saturday) or the office is unavailable (on the phone or away from their desk). In such cases, issue your own PO. If it’s Residential, start it with “R”; for Commercial, use “C”; for Solar, use “S”. If it’s quoted, use “Q”; if it’s Time and Material, use “T”. Next comes your job number, followed by your initials and a number in sequence.

Example:
Residential, Quote = RQ
Job number is 1234
Journeyman is John Smith
PO is: RQ-1234-JS1

You MUST send a text message to 204-999-8306, specifying the Purchase Order (PO) you’ve utilized and the corresponding wholesaler. Please don’t reuse POs and send it promptly to 204-999-8306. This will help prevent the office from issuing the same PO to another individual and eliminate the risk of forgetting about it.

-Sue